Renewal Automation
for Insurance Brokers

Floapi's Renewal Validator and Renewal Shopper combine two solutions into one complete renewal pipeline to automate the full renewal lifecycle: from pre-renewal questionnaires to multi-carrier market comparison, directly inside Applied Epic.

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Renewal Pipeline
Applied Epic · Active Renewals
0 Missed
Acme Holdings Ltd.
Commercial Property · Policy #CP-10892
89
days to expiry
Client Questionnaire ✓ Done Jun 2
Risk Validation ✓ No Changes
Market Comparison ⟳ 6 Carriers
4
Broker Review ○ Pending
Carrier Quotes
Intact
$22,400 Best
Aviva
$24,100
Wawanesa
$23,650
25x Faster market comparison
0 Missed renewals after deployment
90 Days proactive before expiry
60+ Hours saved per broker / month
Two Solutions · One Renewal Pipeline

From pre-renewal outreach to market comparison: fully automated.

Renewal season is the highest-pressure period in a brokerage's year. Floapi removes the manual bottlenecks on both sides: gathering updated risk information from clients, and comparing the market across carriers, so brokers spend their renewal season advising clients, not entering data.

Solution 2 · Renewal Validator

Proactive Risk Validation Before Every Renewal

90 days before policy expiry, Floapi retrieves the current policy from Applied Epic, contacts the insured with a tailored questionnaire, and delivers a validated risk profile ready for multi-carrier comparison. Coverage changes and E&O risks surface before the deadline creates pressure.

  • Pre-renewal questionnaire sent automatically at 90 days
  • Coverage gap detection before expiry date
  • Change-in-risk flagging with broker alert in Applied Epic
  • Client response tracking and automated follow-up
Solution 3 · Renewal Shopper

Multi-Carrier Market Comparison Without Manual Re-entry

At renewal, Floapi runs a full market comparison in parallel via Applied Rating Services, retrieving premiums and coverage details from all your carrier markets. This data returns consolidated in Applied Epic, allowing brokers to decide if they want to submit a quote on the best option, not only the cheapest one. It parses policy data to clearly highlight differences in coverages, limits, deductibles, and premiums.

  • Real-time quotes across all your carrier markets
  • Uses Applied Rating Services integration
  • Side-by-side premium comparison inside Epic
  • Automated submission package generation per carrier

Renewal season costs your team thousands of hours every year.

The renewal process in a P&C brokerage involves dozens of steps per account, and most of them still happen manually. The result: backlogs, missed deadlines, and brokers spending peak season entering data instead of advising clients.

  • Manual client outreach takes weeks

    CSRs send renewal questionnaires by email, chase clients individually, and re-enter responses into Applied Epic by hand.

  • Carrier portal jumping kills 30 minutes to two hours per account

    Brokers log into each carrier portal separately, re-enter client and risk data, and manually compare quotes across formats.

  • Coverage changes missed: E&O exposure accumulates

    Without systematic questionnaires, material changes in risk go undetected until claims surface them.

  • Volume grows, team capacity doesn't

    As the book grows, renewal season pressure intensifies. Without automation, adding headcount is the only relief valve.

How Renewal Automation Works

Four steps: from 90 days before expiry to binding, with Applied Epic as the single source of truth throughout.

1

Pre-Renewal Outreach

Floapi detects upcoming renewals in Epic 90 days out and sends tailored questionnaires to clients automatically.

2

Risk Validation

Client responses validated, coverage changes detected, and a complete risk profile delivered to the broker in Epic with flags.

3

Market Comparison

Renewal Shopper retrieves premiums and coverage information across carrier markets via Applied Rating Services, consolidating the results directly in Epic.

4

Binding & Record Update

Broker selects the best option. Binding confirmed and all Applied Epic policy records updated automatically.

What Gets Automated

Every manual step in the renewal cycle: from client outreach to carrier submission, handled automatically inside Applied Epic.

Automated Pre-Renewal Questionnaires

Tailored questionnaires sent to each insured 90 days before expiry. Response tracking, automated follow-ups, and data validation before the renewal is processed.

90-Day Proactive

Coverage Gap & Risk Change Detection

Systematic comparison of current coverage against updated client risk profile. Material changes flagged in Applied Epic before submission, reducing E&O exposure.

E&O Risk Reduction

Multi-Carrier Market Comparison

Renewal Shopper retrieves premiums and coverage options across all your carrier markets via Applied Rating Services, performing market comparison 25x faster than manual methods with no portal-jumping or data re-entry.

Applied Rating Services

Quote Consolidation in Applied Epic

All carrier quotes parsed, normalized, and presented as a side-by-side comparison matrix inside Applied Epic. Broker selects and binds without switching systems.

Side-by-Side Comparison

Renewal Readiness Scoring

Each renewal account scored on readiness: questionnaire complete, risk validated, market shopped. CSRs see at a glance which files need attention before deadline.

Zero Missed Renewals

Applied Epic Policy Record Updates

At every stage, Applied Epic is updated in real time. Responses, quotes, changes, and binding confirmations all written back to the correct policy record automatically.

Bidirectional API

Frequently Asked Questions

About renewal automation for P&C insurance brokerages using Applied Epic in Canada.

Floapi automates the entire renewal lifecycle: sending pre-renewal questionnaires 90 days before expiry, validating risk information, shopping the policy across multiple carriers via Applied Rating Services, consolidating quotes inside Applied Epic, and updating policy records at binding — all without manual data entry.
Floapi's Renewal Shopper connects to Applied Rating Services and automatically retrieves premiums and coverage information from multiple carriers. This data is consolidated in Applied Epic as a side-by-side comparison, allowing the broker to decide if they want to submit a quote on the best option without re-entering data in any portal.
The Renewal Validator handles the client side of the renewal: questionnaire outreach, risk validation, coverage gap detection, and change-in-risk flagging. The Renewal Shopper handles the carrier side: retrieving premiums and coverage options via Applied Rating Services and consolidating this information inside Applied Epic. Both solutions can be deployed independently or together.
Yes. Floapi's renewal automation detects upcoming expirations in Applied Epic at 90 days out and initiates the renewal workflow automatically. Renewal readiness scoring tracks each file's progress. Brokerages deploying Floapi report zero missed renewals after implementation — compared to the manual process where accounts fall through the cracks during high-volume periods.

Automate Your Next Renewal Season

Book a free workflow audit. We'll map your current renewal process in Applied Epic and show you what automation looks like for your brokerage, with a concrete ROI calculation before your next renewal peak.

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Applied Rating Services Integration Loi 25 & PIPEDA Compliant 4–8 Week Implementation