Renewal Automation
for Insurance Brokers

Two solutions. One complete renewal pipeline. Floapi's Renewal Validator and Renewal Shopper automate the full renewal lifecycle: from pre-renewal questionnaire to multi-carrier market shopping, directly inside your broker's system.

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Renewal Pipeline · Floapi
Applied Epic · Live
Beaconz Insurance Brokers PRODUCTION
Help Docs
SM
Export report
Renewal Pipeline
0 Missed
Filter
+ New Renewal
Active
12
Renewals
In Market
8
Shopping now
Quoted
4
For review
Avg. Saving
$485
vs. expiring
All Renewals
Questionnaire
Shopping
Completed
Martin Tremblay
Home & Auto · Policy #HA-10892
89
days to expiry
Client Questionnaire ✓ Done Jun 2
Risk Validation ✓ No Changes
Market Shopping ⟳ 6 Carriers
Broker Review ○ Pending
Carrier Quotes
Intact
$3,562 Best
Aviva
$3,875
Wawanesa
$3,740
Shopping 6 carriers in parallel…
Martin Tremblay · Policy #HA-10892
Best Quote Ready
Carrier
Intact
Term
12 mo
Premium
$3,562
Saving
$485
Recommended · Lowest premium
25x Faster market shopping
0 Missed renewals after deployment
90 Days proactive before expiry
60+ Hours saved per broker / month
Two Solutions · One Renewal Pipeline

From pre-renewal outreach to market shopping: fully automated.

Floapi removes the manual bottlenecks on both sides: gathering updated risk information from clients, and shopping the market across carriers, so brokers spend renewal season advising clients, not entering data.

Module 2 · Renewal Validator

Proactive Risk Validation Before Every Renewal

90 days before policy expiry, Floapi retrieves the current policy from Applied Epic, contacts the insured with a tailored questionnaire, and delivers a validated risk profile ready for remarketing. Coverage changes and E&O risks surface before the deadline creates pressure.

  • Pre-renewal questionnaire sent automatically at 90 days
  • Coverage gap detection before expiry date
  • Change-in-risk flagging with broker alert in Applied Epic
  • Client response tracking and automated follow-up
Module 3 · Renewal Shopper

Multi-Carrier Market Shopping Without Manual Re-entry

At renewal, Floapi runs a full market shop in parallel via Applied Rating Services, submitting to all your carrier markets simultaneously. Quotes return consolidated in Applied Epic as a side-by-side comparison. Brokers recommend the best option, not just the fastest one.

  • Real-time quotes across all your carrier markets
  • Uses Applied Rating Services integration
  • Side-by-side premium comparison inside Epic
  • Automated submission package generation per carrier

Renewal season costs your team thousands of hours every year.

The renewal process involves dozens of steps per account, most still handled manually. The result: backlogs, missed deadlines, and brokers spending peak season entering data instead of advising clients.

  • Manual client outreach takes weeks

    CSRs send renewal questionnaires by email, chase clients individually, and re-enter responses into Applied Epic by hand.

  • Carrier portal jumping kills 3–4 hours per account

    Brokers log into each carrier portal separately, re-enter client and risk data, and manually compare quotes across formats.

  • Coverage changes missed: E&O exposure accumulates

    Without systematic questionnaires, material changes in risk go undetected until claims surface them.

  • Volume grows, team capacity doesn't

    As the book grows, renewal season pressure intensifies. Without automation, adding headcount is the only relief valve.

What Gets Automated

Every manual step in the renewal cycle: from client outreach to carrier submission, handled automatically inside Applied Epic.

01

Pre-Renewal Questionnaires

Tailored questionnaires sent 90 days before expiry. Response tracking, follow-ups, and data validation before the renewal is processed.

90-Day Proactive
02

Coverage Gap & Risk Change Detection

Current coverage compared against the updated risk profile. Material changes flagged in Applied Epic before submission. E&O exposure reduced.

E&O Risk Reduction
03

Multi-Carrier Market Shopping

Simultaneous submissions to all carrier markets via Applied Rating Services. No portal-jumping, no re-entry. 25x faster than manual shopping.

Applied Rating Services
continues
04

Quote Consolidation in Applied Epic

All carrier quotes parsed, normalized, and presented side-by-side inside Applied Epic. Broker selects and binds without switching systems.

Side-by-Side
05

Renewal Readiness Scoring

Each account scored on readiness: questionnaire complete, risk validated, market shopped. CSRs see which files need attention before deadline.

Zero Missed Renewals
06

Applied Epic Policy Record Updates

At every stage, Applied Epic is updated in real time. Responses, quotes, changes, and binding confirmations written back automatically.

Bidirectional API

Frequently Asked Questions

About renewal automation for P&C insurance brokerages using broker management systems (BMS).

Floapi automates the entire renewal lifecycle: sending pre-renewal questionnaires 90 days before expiry, validating risk information, shopping the policy across multiple carriers via Applied Rating Services, consolidating quotes inside Applied Epic, and updating policy records at binding: all without manual data entry.
Floapi's Renewal Shopper connects to Applied Rating Services and automatically submits the policy data to multiple carriers simultaneously. Quotes come back and are consolidated in Applied Epic as a side-by-side comparison, allowing the broker to select and bind without re-entering data in any portal.
The Renewal Validator handles the client-facing side of renewal: questionnaire outreach, risk validation, coverage gap detection, and change-in-risk flagging. The Renewal Shopper handles the carrier-facing side: submitting to multiple markets via Applied Rating Services and consolidating quotes inside Applied Epic. Both solutions can be deployed independently or together.
Yes. Floapi's renewal automation detects upcoming expirations in Applied Epic at 90 days out and initiates the renewal workflow automatically. Renewal readiness scoring tracks each file's progress. Brokerages deploying Floapi report zero missed renewals after implementation, compared to the manual process where accounts fall through the cracks during high-volume periods.

Automate Your Next Renewal Season

Book a free workflow audit. We'll map your current renewal process in Applied Epic and show you what automation looks like for your brokerage, with a concrete ROI calculation before your next renewal peak.

Book a Free Audit → See a Live Demo
Applied Rating Services Integration Loi 25 & PIPEDA Compliant 4–8 Week Implementation